DPR (Daily Progress Report)
A daily report is typically a document prepared by employees to submit to their supervisors. A standard report contains details on how they spent their entire working day, including any achievements or challenges they encountered. Often, the report also outlines plans for the following workday. A daily report updates a team leader or manager about an ongoing project. It should provide an overview that describes each member’s tasks and progress. This saves the time of a daily meeting, but still allows the project to remain on track and keeps the manager well-informed. Reports are often more cost-efficient than a daily conversation. It is also an effective way of finding out which tasks have been completed so the project manager can distribute new tasks discerningly. Daily reports may also be used when it comes time for employee evaluations. A manager can look back at a series of reports to determine how quickly and efficiently work had been completed during a major project.
The contents of a daily construction report may vary depending on the project or organization, but most of them include:
- Report date and report number.
- Weather conditions: Rain, temperature, and wind speed; any work or equipment/material deliveries missed due to weather.
- Physical conditions: Poor soil quality on-site; large rocks or debris.
- Available resources: On-site staff members, subcontractors, equipment, materials, client representatives, inspectors, superintendents, or other visitors.
- The number of workers and hours worked.
- Work completed for the day (project status).
- Any delays or disruptions that occurred and/or that may occur in the future.
- Safety, industrial, and/or environmental accidents or incidents: Who they impacted and who was involved, when and where they occurred, the impact on work, and any photos of the event.
One of the most crucial reasons to create daily reports is to ensure against legal cases. Daily construction reports, also known as “daily construction logs,” are the most important piece of evidence used in court if a contract dispute occurs — thus, they’re a requirement for most construction projects. These reports are even more valuable when signed by a client. For example, there may be situations where a client thinks they have overpaid for a project, that there are defects in the construction, or that plans have not been followed properly. Consulting the daily construction logs can clear up these disputes by showing what work was done each day and what the client approved. Reports are also useful in foreclosure actions resulting from mechanic’s liens (when a builder or supplier retains an interest in the title of a property).